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Student: Excuse me, but the secretary referred me to your office.
$ Assistant: Yes?
$ Student: I’m a new student . . . well, actually, I’m not enrolled yet, but I’m trying to get all my admissions applications turned in today.
$ Assistant: What’s your name?
$ Student: Robert Franklin.
$ Assistant: Middle initial?
$ Student: T.
$ Assistant: Oh, I see. Wait a minute and we’ll find out what you have to do. . . . Well, according to the records here, you have your admissions form, a financial aid application, three letters of recommendation, transcripts from Regional College . . . so that’s everything you need except a transcript from County Community College.
$ Student: That’s what I thought. You see, I took a couple of courses there during the summer because it’s close to my parent’s house. Anyway, almost all of my first two years is from Regional College, and, uh, that’s where I’m transferring from. In fact, the credit for the community college courses appears on the transcript from Regional College as transfer credit, but, uh, it doesn’t show my final grades in the courses.
$ Assistant: Oh, and you haven’t been able to register for your courses here at State University because the computer shows that you are missing some of your application materials. Is that it?
$ Student: Exactly. What I was wondering is whether you have, like a policy for this kind of situation so I could go ahead and register for this first semester while we wait for the transcript to get here. It should be here now. I requested it the same time that I requested a transcript from Regional College, but they’re just slow at County Community.
$ Assistant: That happens sometimes. . . . Do you have a copy of your transcript from County Community College?
$ Student: Yes, I do. It’s right here. Of course, it isn’t an official copy. It’s stamped “unofficial copy.”
$ Assistant: But I can use this one until the official copy gets here. Here’s the best way to handle this. We can give you a provisional admission. That means that you’re admitted contingent upon the receipt of your official transcript. That will allow you to register for your courses this semester. When County Community College sends us your official transcript, then I can change your status from provisional admission to regular admission.
$ Student: Oh, that’s great!
$ Assistant: Is this the only copy you have of your transcript?
$ Student: No. I have another one.
$ Assistant: Good. Then I’ll just keep this in your file.
$ Student: Okay.
$ Assistant: Now the only problem is you can’t register for next semester without regular admission status, and you need the official transcript for me to do that, so you still need to keep after them to get everything sent to us as soon as possible.
$ Student: Right. Well, I’ll do that. But at least I have some time to get it done. . . . Um . . . what do I need to do now . . . to get registered, I mean.
$ Assistant: Just wait here while I enter everything into the computer, and then you can take a copy of your provisional admission along with you to the office for transfer students. They’ll assign you an advisor and help you get registered later today.
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